vandyworks

The Brain at a Glance: What is VandyWorks?

VandyWorks isn’t a standalone company or a product you can buy off the shelf. Think of it as a custom-built internal platform—a central nervous system designed specifically for the Vanderbilt community to manage its vast and complex workforce.

At its heart, it’s a comprehensive workforce management hub that moves far beyond simple shift scheduling. It serves as a centralized location for timekeeping, payroll, leave requests, and HR processes. The system serves approximately 19,000 employees across the Medical Center and many non-nursing departments, making it a critical tool for daily operations.

For anyone working a shift-based role at VUMC—from nurses and doctors to administrative and facilities staff—logging into VandyWorks is a daily routine that directly impacts your work life.

🚀 The Core Toolbox: Key Features You’ll Use Every Day

VandyWorks is designed to give you, the employee, more control and transparency over your work life. Here’s a breakdown of the features you’ll interact with most:

• Scheduling & Shift Management: The platform’s crown jewel. You can view your schedule in real-time, request shifts, and even swap shifts with colleagues (with manager approval). It offers self-scheduling, allowing staff to manage their availability for a more balanced work-life integration.

• Time & Attendance Tracking: No more guessing or messy paper timesheets. You can clock in and out using a web portal, a mobile app on iOS and Android, or physical time clocks placed around campus. The system automatically calculates your hours and applies overtime rules, ensuring your paycheck is always accurate.

• Leave & Absence Management: Whether you need to request vacation time, sick leave, or parental leave, VandyWorks is your go-to. It simplifies the entire process, allowing you to request and track all your time off in one place.

• Reporting & Daily Assignments: Need to see your patient list for the day or check your assigned duties? Managers also use the platform’s robust reporting tools to track staffing trends, compliance, and overall team efficiency.

☁️ The Recent Refresh: The Big Move to the Cloud

VUMC is always looking to innovate, and in April 2024, VandyWorks underwent a major transformation. The entire system was migrated to a new, more powerful cloud environment. With this update, VandyWorks was officially renamed Infor Workforce Management (WFM) , which you might see referenced in official communications.

While the name changed, the move was about upgrading the engine, not replacing the car. The migration took place over a weekend (April 12-14, 2024), with employees being given their schedules in advance for reference during the downtime. Key changes you might have noticed include:

• New Web Address: The login page is now at https://WFM.app.vumc.org.

• Seamless Login: You continue to access the system via Single Sign-On, with Multi-Factor Authentication required whenever you’re off the secure VUMC network.

• Minimal Functional Change: The core features you rely on remain the same, ensuring a smooth transition without a steep relearning curve.

🔗 The Bigger Picture: How VandyWorks Connects to Other Tools

VandyWorks isn’t an island; it’s a central player in VUMC’s larger digital ecosystem. It works in concert with other major systems to ensure your data flows where it needs to go.

• Kronos: Think of Kronos as VandyWorks’ partner for payroll and detailed time-tracking. Approved time off in VandyWorks feeds directly into Kronos to ensure your pay is correct.

• Workday: As VUMC’s central system for HR and finance, Workday receives approved time-off information from VandyWorks, keeping your employee records accurate and up-to-date.

This integration means that after your shift trade or time-off request is approved in VandyWorks, the information flows automatically to the systems that handle your paycheck and official HR file. If you need help with a course-related ISV shift in VandyWorks, you can reach out directly at vandyworks@vumc.org.

🏁 Mastering Your Work Life

While its name might be changing, VandyWorks remains the essential tool for staff to manage their professional lives. As VUMC continues its digital transformation, mastering this platform is your ticket to a smoother, more empowered work experience. By understanding its features and how it connects to the broader systems, you’re setting yourself up for success.

If you have any technical questions about the platform, don’t hesitate to reach out to the official support team at WFM@vumc.org. Your VandyWorks is your command center—log in, take control, and see just how much time and energy you can save.

FAQS:

1. What is VandyWorks?

VUMC’s internal workforce hub for scheduling, time tracking, leave, and HR tasks.

2. Who uses VandyWorks?

About 19,000 VUMC employees, including nurses, doctors, admin, and facilities staff.

3. Can I swap shifts in VandyWorks?

Yes, with manager approval through the self-scheduling feature.

4. How do I clock in?

Via web portal, mobile app (iOS/Android), or physical time clocks on campus.

5. What changed in April 2024?

VandyWorks moved to the cloud and was renamed Infor Workforce Management (WFM).

6. What’s the new login URL?

https://WFM.app.vumc.org

7. Do I need MFA?

Yes, if you’re off the secure VUMC network.

8. How does it connect to payroll?

Approved time off feeds into Kronos for accurate pay.

9. What about Workday?

VandyWorks sends approved leave data to Workday to update HR records.

10. Who to contact for help?

Email WFM@vumc.org for technical support.

FOR FURTHER INFORMATION ,VISIT:THESOLOMAG.COM